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HUGO BOSS is one of the leading premium fashion and lifestyle companies with around 14,000 employees worldwide. As diverse we are, we all share a common goal: We want to inspire people with our work. We give you the opportunity to be yourself and contribute your ideas and creativity – because to create something extraordinary, we must explore new paths together. Join our team and discover how you can shape your personal future at HUGO BOSS!

Human Resources Executive Assistant
HUGO BOSS Fashions, Inc. | New York City | United States | Full-time
  

What you can expect:

Position Summary:

Provide administrative and operational support to the Senior Vice President of HR for the Americas and the Human Resources Team. The role requires one to act with a sense of urgency, be resourceful, and take ownership of the details. Ensure all activities are executed upon with the highest level of care and customer service.

Responsibilities:

 

  • Manage Vice President of HR’s business/personal calendar and schedule appointments
  • Arrange detailed travel plans and itineraries
  • Screen incoming calls and correspondence, determine level of priority and respond independently when appropriate
  • Perform various administrative/clerical duties such as updating directories, expense reports, faxing, copying, mail, setting up conference and video calls, proof reading and filing  
  • Prepare presentations for Executive
  • Submitting and coding HR invoices for manager approval
  • Assist with recruiting and onboarding preparation for all HR hires
  • Administer and keep track of all Paid Time Off and Travel requests of direct reports
  • Effectively work with business partners at every level across the organization
  • Compile and interpret data/information from respective business units
  • Establish and assemble basic weekly reporting
  • Create binders and other files, as requested
  • Maintain confidentiality of all corporate, personnel, legal, and financial matters
  • Working knowledge of the Executive’s Duties and main contacts
  • Provide support to the HR team as needed
  • Special projects as directed

Your profile:

Qualifications:

 

  • Bachelor’s degree
  • Minimum 1-3 years of Administrative experience in HR
  • Strong MS Office skills (Emphasis on Excel and PowerPoint)
  • Excellent interpersonal, verbal and written communication skills.
  • Strong attention to detail, organizational and time management skills.
  • Ability to maintain confidentiality / discretion in all work place and HR matters.
  • Ability to deliver timely, accurate work  and demonstrate good follow up and follow through 
  • Be proactive and take initiative
  • Strong relationship-building and customer service skills
  • Ability to learn new technology systems in a short timeframe

 

Your benefits:

HUGO BOSS offers a comprehensive benefits package which includes:

 

  • 401(k) with company match
  • Medical, Dental, Vision Benefits
  • Voluntary benefits and critical Illness
  • Company sponsored life and disability benefits
  • Discounts for auto/home/pet insurance
  • Commuter benefit program
  • A discount program for gym membership at New York Health and Racquet Club
  • Employee discount program
  • 12 paid Holidays
  • 21 paid days off (pro-rated based on first year of employment)


Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

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