PRIVACY POLICY RECRUITING US


HUGO BOSS Fashions, Inc. (together with HUGO BOSS USA, Inc. and HUGO BOSS Retail, Inc, the “Company”) takes your privacy seriously.
We want you to know how we collect, use, and disclose, your personal information.  


EEO Statement
Company is an equal employment opportunity (EEO) employer.  For more information about Company’s EEO policy, click:
EEO Statement.

Assistance For The Disabled
Alternative formats of this Privacy Policy are available to individuals with a disability.  Please contact hr_americasmailbox@hugoboss.com for assistance.

California Notice at Collection for California Residents


Company collects personal information identified in Section 1 for the purposes identified in Section 3 and retains it for the period described in Section 5.  We do not sell your personal information or disclose it for cross-context behavioral advertising (“sharing”).  We also do not collect or process sensitive personal information for the purpose of inferring characteristics about you. 

This Privacy Policy explains:
  1. The categories of personal information we collect about you
  2. The categories of sources from which we collect your personal information
  3. The purposes for which we use your personal information 
  4. How we may disclose your personal information
  5. How long we keep your personal information
  6. Additional information for applicants who are California residents
  7. Changes to this Privacy Policy

Scope:
This Privacy Policy applies to the personal information of individuals in their role as job applicants to Company (“Applicants”).

“Personal information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular Applicant.


1. THE CATEGORIES OF PERSONAL INFORMATION WE COLLECT ABOUT YOU

 
We may collect the following categories of personal information. Not all categories may be collected about every applicant.
  • Identifiers, for example: real name, nickname, birth date, telephone number, postal address, e-mail address, Social Security number, and signature.
  • Professional or Employment-Related Information, for example: educational institutions attended, degrees and certifications, professional licenses, driver’s license verifications, work experience and previous employers, and professional memberships and affiliations.
  • Non-public educational information, for example: academic transcripts.
  • Commercial Information, for example: travel expense records for an interview.  
  • Internet or Other Electronic Activity Information, for example: interactions with Company’s Internet web site, Company’s recruiting platform, links to background check approval and information, job application, or job advertisement, emails Company sends to you, and publicly available social media activity.
  • Sensory or Surveillance Data, for example: voicemails that you leave with Company and footage from video surveillance cameras.
  • Other details, for example, preferences for hours of work or location, hobbies and leisure activities or membership in voluntary/charitable/public organizations, for example, as stated on the Applicant’s resume.
  • Characteristics of Protected Classifications Under State or Federal Law for Applicants, collected on a purely voluntary basis, except where collection is required by law, and used only in compliance with applicable laws and regulations, for diversity and inclusion reporting and related purposes.
  • Biometric information, for example, a fingerprint to conduct criminal history background checks.

2. THE CATEGORIES OF SOURCES FROM WHICH WE COLLECT YOUR PERSONAL INFORMATION


We collect personal information from the following categories of sources. Not all categories apply to every Applicant.
  • You, for example: in your job application, forms you fill out for us, assessments you complete, surveys you complete, emails you send us, and any information you provide us during the course of your application and interview process.
  • Vendors and service providers, for example: recruiters and hosting providers.
  • Third parties, for example: job references, affiliated companies, professional employer organizations or staffing agencies.
  • Automated technologies on Company’s electronic resources, for example, to track logins and activity on Company’s careers page or tracking through the companies resume or job submission portal.
  • Social media when you choose to register on our platform through a social media site such as LinkedIn, Facebook, Indeed or Google.  In that case, personal data from the social media site may be copied over into our recruiting platform.
  • Monitoring/recording technologies installed by Company, for example: video surveillance in common areas of Company facilities, voicemail technologies, webcams, and audio/video recording technologies with consent to the extent required by law.
  • Government or administrative agencies, for example, law enforcement or public health authorities. 
  • Acquired company, if Company acquired your employer, Company might collect personal information from that employer.

3. THE PURPOSES FOR WHICH WE USE YOUR PERSONAL INFORMATION


We may use the personal information we collect for one or more of the following purposes:

A. Generally applicable purposes


Unless stated otherwise in section 3.B, below, we may use Applicants’ personal information for the following purposes:

Recruiting, including:
  • To evaluate Applicants’ qualifications or suitability for employment with Company
  • To communicate with Applicants
  • To conduct a pre-employment or criminal history background check
  • For identification purposes
  • For diversity and inclusion purposes
  • To arrange and manage Company-sponsored events
  • To create a talent pool for future job openings
  • For recordkeeping purposes
  • To demonstrate Applicants’ agreement to, or acceptance of, documents presented to them, e.g., pre-employment arbitration agreement, acknowledgment of employment application, offer letter
  • To evaluate and improve the recruiting process
  • To promote Company as a place to work
  • To run background checks
  • If an offer is made, to process new hire paperwork and administer benefits

Monitoring, Security, and Compliance, including:
  • To monitor use of Company facilities and information systems
  • To conduct internal audits and investigations
  • To protect the safety and security of Company’s facilities          
  • To administer Company’s whistleblower hotline or the Ombudsman contact   
  • To report suspected criminal conduct to law enforcement and cooperate in investigations
  • To exercise Company’s rights under applicable law and to support any claim, defense, or declaration in a case or before a jurisdictional and/or administrative authority, arbitration, or mediation panel

Conducting Our Business, including:
  • For training purposes or quality assurance with respect to Company employees conducting the interviews or otherwise assisting with the recruiting and hiring process
  • If an offer is made, to process new hire paperwork and administer benefits
  • For travel and event planning
  • To engage in crisis management
  • To manage travel and other reimbursements

Miscellaneous Other Purposes:
  • To manage and operate information technology and communications systems, risk management and insurance functions, budgeting, financial management and reporting, strategic planning;
  • To manage litigation involving Company, and other legal disputes and inquiries and to meet legal and regulatory requirements;
  • In connection with a corporate transaction, sale, or assignment of assets, merger, divestiture, or other changes of control or financial status of Company or any of its subsidiaries or affiliates; and 
  • To protect the rights, property, or safety of Company, Applicants, customers or others
B. Purposes specific to certain categories of personal information

We may use the categories of Applicants’ personal information listed in this Section 3.B for the purposes stated below: 

Purposes For Using Applicants’ Health Information:
  • To the extent necessary to comply with Company’s legal obligations, such as to accommodate disabilities
  • To protect the health and safety of Company’s employees and facilities, for example, to take the Applicant’s temperature
  • For occupational health and safety compliance and record-keeping
  • To respond to an Applicant’s medical emergency

Note: This Privacy Policy does not cover health information governed by the Health Insurance Portability and Accountability Act (HIPAA), the Health Information Technology for Economic and Clinical Health Act (HITECH Act), or California’s Confidentiality of Medical Information Act (CMIA) because these laws have their own disclosure requirements.

Purposes For Using Applicants’ Protected Categories Of Information:

Company collects information about race, age, national origin, disability, sex, and veteran status as necessary to comply with legal obligations, including the reporting requirements of the federal Equal Employment Opportunity Act, The Office of Federal Contracting Compliance Programs (applicable to government contractors), and state laws, and for purposes of diversity analytics. 

Company also uses this personal information for purposes including: (a) with respect to disability and/or medical condition, as necessary, to comply with federal and state law related to accommodation; and (b) with respect to age, incidentally to the use of birth date for identity verification.

C. How we may disclose your personal information

Company generally maintains personal information related to Applicants as confidential.  However, from time to time, Company may have a legitimate business need to disclose Applicants’ personal information for one of the purposes listed in Section 3, above, to one or more of the categories of external recipients listed below.  In that event, Company discloses your personal information only to the minimum extent necessary to achieve the purpose of the disclosure and only if the disclosure is permitted by applicable laws.
  • Your direction: We may disclose your personal information to third parties at your direction.
  • Service providers and contractors: Company discloses your personal information to service providers and contractors for the purposes above to assist us in our recruiting efforts and in meeting our business needs and legal obligations.
    • Service providers and contractors include recruiters, law firms, travel agencies, and any other entity providing services to Company.
  • Affiliated companies: Other companies within the HUGO BOSS Group of companies.
  • Third Parties we Work with to Process Paperwork and Consider your Application: We may work with third parties to conduct background checks, generate document signatures and provide benefits or other employment related assistance or information.
  • Government or administrative agencies: These may include, for example the  
    • Equal Employment Opportunity Commission as required for reporting.
    • State equal employment agencies as required to respond to employment claims and charges.
    • Law enforcement in the event of criminal investigations.
  • Required Disclosures: We may be required to disclose personal information in a court proceeding, in response to a court order, subpoena, civil discovery request, other legal process, or as otherwise required by law.
  • Legal Compliance and Protections: We may disclose personal information when we believe disclosure is necessary to comply with the law or to protect the rights, property, or safety of Company, Applicants, or others.

4. HOW LONG WE KEEP YOUR PERSONAL INFORMATION


If Company hires you, the information collected about you during the job application process may become part of your personnel file and may be used to administer the employment relationship and for related reporting and recordkeeping purposes.  Company will retain application information for the entire duration of your employment relationship with Company and for as long thereafter as permitted or required by applicable law.  Company makes its document retention schedule available to employees for review.
 
Company will retain information of applicants who are not hired for the greater of (4) four years after the record is collected or (2) as otherwise permitted or obligated under the law.  These records will be retained for our internal recordkeeping and reporting purposes.  During this retention period, we may use your information to consider you for positions in addition to the position(s) for which you initially applied.
 

5. ADDITIONAL INFORMATION FOR APPLICANTS WHO ARE CALIFORNIA RESIDENTS


This Section 6 applies only to Applicants who are residents of the state of California.

A.  Additional Information Regarding Disclosures of Personal Information

The California Privacy Rights Act (CPRA) requires that we provide you with the following information about sales and “sharing” and disclosures of your personal information to third parties for “business purposes”, as those terms are defined in the CPRA:
  • Service providers:  Company may disclose to service providers any of the categories of personal information listed in Section 1, above, for the business purpose of performing services on Company’s behalf and, in particular, for the specific purposes described in Section 3, above.
  • Auditors, lawyers, consultants, and accountants engaged by Company:  Company may disclose the categories of personal information listed in Section 1, above, to these services providers or contractors for the business purpose of auditing compliance with policies and applicable laws, in addition to performing services on the Company’s behalf.
  • Affiliated companies:  Company may disclose any of the categories of personal information listed in Section 1, above, to other companies within the HUGO BOSS Group  of companies for the business purposes of (a) auditing compliance with policies and applicable laws, (b) helping to ensure security and integrity, (c) debugging, (d) short-term transient use, (e) internal research, and (f) activities to maintain or improve the quality or safety of a service or device.
 
No sales or sharing
Company does not sell or “share” (disclose for cross-context behavioral advertising) your personal information in connection with the HR relationship. In addition, we have no actual knowledge that we sell or share the personal information of individuals of any age in connection with the HR relationship, including the personal information of children under 16.

B. Your California Privacy Rights

Subject to applicable law, Applicants have the following rights:
Please note that the CPRA’s right to obtain “specific pieces” does not grant a right to the whole of any document that contains personal information, but only to discrete items of personal information.  Moreover, Applicants have a right to know categories of sources of personal information and categories of external recipients to which personal information is disclosed, but not the individual sources or recipients. 
  • Right to Delete: You have the right to submit a verifiable request for the deletion of personal information that you have provided to Company. 

  • Right to Correct: You have the right to submit a verifiable request for the correction of inaccurate personal information maintained by Company, taking into account the nature of the personal information and the purposes of processing the personal information.

Inferring characteristics: Company does not collect or process sensitive personal information or characteristics of protected classifications for the purpose of inferring characteristics about California residents.

Note on Deidentified Information
At times, Company converts personal information into deidentified information using reasonable measures to ensure that the deidentified information cannot be associated with the individual (“Deidentified Information”).  Company maintains Deidentified Information in a deidentified form and does not attempt to reidentify it, except that Company may attempt to reidentify the information solely for the purpose of determining whether its deidentification processes ensure that the information cannot be associated with the individual. 

C. How to Exercise Your Rights

Company will respond to requests to know, delete, and correct in accordance with applicable law if it can verify the identity of the individual submitting the request.  You can exercise these rights in the following ways:
  • Call +1 855 835 6767
  • Complete the request form available here

D. How We Will Verify Your Request:

We match personal information that you provide us against personal information we maintain in our files.  The more risk entailed by the request (e.g., a request for specific pieces of personal information), the more items of personal information we may request to verify your identity.  If we cannot verify your identity to a sufficient level of certainty to respond securely to your request, we will let you know promptly and explain why we cannot verify your identity.

E. Authorized Agents

You may designate an authorized agent to exercise your right to know, to correct, or to delete. If an authorized agent submits a request on your behalf, the authorized agent must submit with the request a document signed by you that authorizes the authorized agent to submit the request on your behalf.  In addition, we may ask you or your authorized agent to follow the applicable process described above for verifying your identity. You can obtain our “Authorized Agent Designation” form by contacting us here.  

F. Company’s Non-Discrimination and Non-Retaliation Policy

Company will not unlawfully discriminate or retaliate against you for exercising your privacy rights under the California Privacy Rights Act.


7. CHANGES TO THIS PRIVACY POLICY


If we change this Privacy Policy, we will post those changes on HTTPS://CAREERS.HUGOBOSS.COM and update the Privacy Policy modification date above. If we materially change this Privacy Policy in a way that affects how we use or disclose your personal information, we will provide a prominent notice of such changes and the effective date of the changes before making them.

For More Information

For questions or concerns about Company’s privacy policies and practices, please contact us at hr_americasmailbox@hugoboss.com